This page contains a collection of important and useful documents and resources for you as a volunteer in Denmark.


Travel tips and refunds

Bikes

Biking

It will not come as a surprise to you that many Danes like to use their bike. Not only it is healthy, but it is also cheap! Biking and walking are the two cheapest means of transportation in Denmark.
Do you want to bike? If your host family or project has not already helped you get a bike, please ask them if it is possible for you to loan a bike or if they will help you buy a used bike. Dansk ICYE will help pay for a bike and bike helmet – but please contact us before you buy it! We will have to approve first.
Please also note, that your bike should have a lock.

Public transportation

We understand that transportation in Denmark can be expensive. Therefore we have made a guide about transportation in Denmark that includes the various transportation options available and what discounts you can get.
It is a long guide, but it may explain some options for you, which you did not know about before.

If you need to use public transportation for your daily transport to your project, we recommend “Rejsekort with a season pass product” or a bus pass (“Pendlerkort”/”Periodekort”) from your local bus company’s smartphone app.

For going to the Dansk ICYE camps or local activities we recommend looking into DSB Orange tickets or regional bus companies such as Flixbus or Pendulfart – these tickets must be bought in advance.

PLEASE NOTE
  • Using a personal Rejsekort is always cheaper than a standard single ticket, but Orange tickets (for trains) may be even cheaper.
  • Dansk ICYE will only reimburse seat reservations if you have been in the same train for more than two hours.
  • Remember to save your tickets (or take screenshots), so you can get your money refunded.
  • Do NOT buy a Rejsekort Anonymt, as you will not be able to document your expenses.

Read more in the transport guide.
Transport guide

Going by car

If you have a car/have borrowed a car you can get refunds for the kilometers. You get 1,50 kr. per kilometer. For going to the Dansk ICYE camp in car, you get 1,50 kr per kilometer and 50 kr per passenger – each way. This is, however, only applicable to you and the passengers if you live more than 70 km from the destination AND the passengers are picked up more than 70 km from the destination. For the four annual Dansk ICYE camps the destination for the 70-km-rule is calculated as Fredericia or Odense, as the busses to the camp depart from these cities.
On the reimbursement form you need to write who got a ride from you and where you picked them up.
You will also have to show your route on Krak or Google Maps to document route and kilometers.
You will not be reimbursed more than the price of standard public transportation.

Refusion

Reimbursements

For getting refunds for things like transportation to your project, camps, or activities in Dansk ICYE, fill in the following form and insert receipts or screenshots in the same document below the reimbursement page. Save the file as a PDF and e-mail the form to the office.

Only send the reimbursement email to ONE person at the office. It will be processed as quickly as possible. Usually the transfer will be processed on Thursdays. The money will be available on your account the same Thursday or the day after.

Google Slides presentation on reimbursements
Guide to Reimbursement
Guide to Rejsekort Self Service

Download the form as Google Docs or Word

Google Docs reimbursement form Word reimbursement form

NemID and e-Boks

When you live in Denmark you will have to get a NemID and activate your e-Boks. You use the NemID for internet banking and to validate who you are online. The e-Boks is a secure online mail box, where you will get official notices from the government.
Guide to NemID and e-Boks

Language school

ESC-volunteers: You will get an online course from the EU. You also have the option of supplementing this with a long range of free groups and apps. Read more in the document on Learning Danish.

ICYE-volunteers: You will get a total of 30 hours of language classes. This course is a part of your programme. You will get more information about this after you arrive in Denmark. We recommend you seek out supplementing Danish lessons after this to keep learning. See the document on Learning Danish.

Learning Danish

Facebook

Danish ICYE Activity ExchangeDansk ICYE Activity Exchange is a Facebook group made to help you find interesting activities to participate in all over Denmark.

Active, Danish members of Dansk ICYE will add events to the group and you should feel free to share events too! This can be events in the local associations of Dansk ICYE or simply fun events happening around the country, that would be of interest to volunteers and active members of Dansk ICYE.

You can also use the group to get in contact with other volunteers if you want to meet up, need a sofa to sleep on in another city, or need recommendations of what to do in other cities.

Join the group on Facebook

Dansk ICYE and all of the local braches of Dansk ICYE also have their own Facebook page. It can be a good idea to follow the main Dansk ICYE page and also the page of your local branch, so you are aware of events comming up.
You can find them here:
Facebook Dansk ICYE
Facebook Lokalforening Hovedstaden
Facebook Lokalforening Sjælland
Facebook Lokalforening Fyn
Facebook Lokalforening Sydjylland
Facebook Lokalforening Midtjylland
Facebook Lokalforening Nordjylland

News

It is a good idea for you to sign up for our weekly newsletter, INTERNUS. Here you can get a quick overview of the upcoming events in Dansk ICYE as well as reminders for signing up for the events and camps. Some news are in Danish, which will give you a chance to practice your Danish skills a bit – but all information, which is imporatant for you as a volunteer, will be in English.
Sign up here

Google Map

Google MapDansk ICYE has a map of where all current volunteers of Dansk ICYE are in Denmark as well as the division of the local branches. This map is designed for you to easily find other volunteers in your area and to help you get in contact with volunteers in cities you may want to visit.

The pins are placed at your project and not your accommodation. Contact information is only added if the volunteer has agreed to add them to the map.

You can contact [email protected] at any time if you wish to update your photo and information. Your contact person’s name and email is attached to your pin per default. Your own contact information is only added by your request.

We encourage you to get your email, WhatsApp, or Facebook added to your pin, so other volunteers can easily contact you. The map is not public but can be accessed by anyone with the link. We ask you to only share the link with other volunteers, the host families, and active members of Dansk ICYE. This is also why you cannot find the link here.
You will receive the link by e-mail. In case you have not received it, please e-mail [email protected].

Volunteers who does not approve the request to this map will not be added. This means, that other volunteers and contact persons have a harder time finding you.

ICYE volunteers: your first days in Denmark

Here you will find the guide presented to you at the on-arrival camp, which walks you through the things you need to do once you have arrived in Denmark.
Need To Know Nice To Know

Dissemination (ESC only)

ESC-volunteers need to make a dissemination project to spread the message of the Erasmus+ programme they are a part of. On the following website can find previous volunteers’ dissemination projects and a guide to creating a dissemination project.
icye-inpiration.dk

Holiday money (ESC only)

To get the holiday money you have saved up as an ESC volunteer, fill in this form and send it to Lisbet at [email protected].